History: Workspace UI

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!What is it?
Introduced in ((Tiki10)), the workspace UI provides site administrators with a streamlined way to create simple workspaces, which allow a group of collaborators to work in their own "protected" area.

Using the workspace UI site admins can:
* Define templates for creating workspaces of different types
* Instantiate workspaces using a given template

{BOX(title="You can still create workspaces manually")}
Note that the Workspace UI does not give you the full flexibility of Tiki workspaces. If your needs are a bit "out of the ordinary", you may need to set up your workspaces using a ((Workspaces|more manual approach)). 
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!Tutorial: Creating a workspace
Let's say you are managing a project called OurFabulousProject, and you want to create a Tiki workspace where all the people on that project can share information.

In this tutorial, we will show you how to do this.

!!#Activate the Workspace UI
If the Workspace UI feature is not already activated, you need to do so.

   * Admin home
   * Check the __Advanced__ and __Experimental__ boxes, then __Set as my defaults__ (Workspace UI involves some advanved and experimental components)
* __Admin > Workspaces and Areas__

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   * Check the following checkboxes: __Workspaces UI__, __Namespace__, __Perspectives__, __Category__ and __Wiki__.
* __Change Preferences__

!!#Create a template for the workspace
Let's assume that you don't already have a workspace template for projects. So your next step is to create one.

* __Admin > Workspaces and Areas__
* __Create a workspace template__
* In __Name__, enter the template's name (let's call it __Project__)

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Now that you have a template, you need to set some permissions to decide what people who belong to the workspace can do there.

* Click on the wrench icon besides the __Project__ template, then click on __Select permissions__.

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* Check the permissions you want to apply to the workspace. In our case, we will go do the __wiki__ section and enable __tiki_p_view__ and __tiki_p_edit__, so that members of the workspace can view and edit wiki pages.

!!#Create a new workspace using the template
Now that we have a template for creating workspaces for projects, let's use it to create one.

* __Admin > Workspaces and Areas__
* __Create a workspace__
* For __Template__, pick the __Project__ template we just created.
* For __Name__, enter the name of the project __OurFabulousProject__,.
* __OK__

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!!#Go to the workspace's home page
That's it. You now have a workspace called __OurFabulousProject__. You can go to the workspace's home page: tiki-index.php?page=Project:_:OurFabulousProject.

!!#Assign users to the workspace
The final step is to make sure that members of the project team have access to the workspace. 

All you have to do is to assign those users to the group. For example, if you want user __JoeBloe__ to have access to the workspace, you do

* __Admin > Users__
* Click the _+ sign__ beside the group __ Project:_:OurFabulousProject __.

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!Internals of a workspace
!!Basic building blocks
As you may have surmised from the above tutorial, a workspace is made up of a bunch of lower level building blocks which are packaged together to provide a "workspace user experience".

The building blocks are:
* A category in which all content of the workspace will be put
* A group to which all collaborators of the workspace will belong
* A perspective to improve the experience when working inside a  workspace

Note that in the above tutorial, we only used a wiki in the workspace. But a workspace template can include a lot more features, such as: blogs or forums. More features are being added in the interface. However, if something not supported is required, an advanced mode is available, but requires writing a ((Data Channel)) through the special interface.

Currently supported through the interface:
* __Groups__: Allows to create additional groups within the workspace, modify the default group and manage the default permissions.
** Allows to specify which groups are automatically joined by the workspace creator
** Allows to specify which group is the managing group. Members of this group can manage the members of the other groups
** Default permissions applied on the category for the groups within the workspace can be selected
* __Wiki pages__: Allows to define pages created within the workspace and define their initial content.
** Original content can be defined directly from the interface or be taken from an existing page as a template
** All pages are created within the default namespace

!! Workspace organization

All workspaces are created under the same root category (called Workspaces), which is created the first time a workspace is created. As a next level, the template name is used as a category, and finally the selected workspace name is used. If the workspace name contains namespace separators, a hierarchy of categories will be created.

Assuming the template is called ''Project'', and the selected workspace name is ''Infrastructure::Improvements 2012'', the category tree would be the following:
* Workspaces
** Project
*** Infrastructure
**** Improvements 2012


!! Demo profile (work in progress)
There will be a demo as a profile (work in progress):
http://profiles.tiki.org/Workspace_UI

Alias names for this page:
(alias(WorkspacesUI)) | (alias(Workspaces UI)) | (alias(WorkspacesGUI)) | (alias(Workspaces GUI)) (alias(Workspaces-UI))