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Tiki CMS Groupware feature - Trackers

Trackers (Overview)

What are Trackers?


Using Trackers, you can create forms for collecting data and make reports from that data. Trackers can combine structured information collected from users; the feature is a powerful, flexible tool. Originally, trackers were used to collect and manage bugs. They evolved into an open-ended system where you can track any kind of user input in a customizable form. Each tracker has its own mini database. Trackers operate as a standalone feature, and can be fully integrated within wiki pages. Users with the appropriate permissions can devise trackers to collect any kind of information they want. Combining trackers and the wiki makes Tiki a Structured Wiki.

Think of Tiki Trackers as a Free / Libre / Open Source and web-based alternative of Microsoft Access or FileMaker Pro.

In development since Tiki 1.5 (released in 2003), Tiki Trackers have been developed for well over a decade and have over 40 field types.


Trackers can:
  • be used to collect additional data from users upon registration.
  • be used like a customizable articles feature with admin definable forms
  • assist workflows by tracking tasks.
  • act as expanded polls, surveys or quizzes
  • import and export their settings and data.
  • edit tracker items inline from full (or partially filtered) item lists
  • Have customized templates to submit and display your information with a Pretty Tracker

Trackers can't yet: (but it improves with each version)
  • do extensive calculations - the calculations are limited. For advanced calculations, use the Spreadsheet. Tighter integration between trackers and the spreadsheet is under development.


Four Steps to make a Tracker


StepDetailsHelp Page
1. Create the TrackerAdmin names the tracker and assigns overall parameters and permissions Creating a Tracker
2. Add Fields to the TrackerAdmin defines the columns and type of information collectedAdding fields to a tracker
3. Submit Items to the trackerUsers fill out the forms to create items in the trackerAdding items to a tracker
4. View or List the resultsUse tracker plugins to view a customized tracker output in a pageViewing Tracker Results
5.Assign Trackers to Groupsoptional - trackers can also be used upon registration.Assigning Trackers to groups



What can Trackers be used for?


Trackers can recreate online any kind of table or spreadsheet, not including the fancy formatting or calculations.
  • support tickets
  • contact managers
  • feature requests
  • purchase orders
  • bug reports
  • feedback reports
  • news submissions
  • project management
  • application forms

Next Page . . .

Example: Department Staff

Image


Demos of Trackers used for production



Tracker Plugins:
  1. PluginTracker : Create a form in a wiki page (to populate a tracker)
  2. PluginTrackerFilter : Display a dynamic report in a wiki page (from the data in a tracker)
  3. PluginTrackerItemField : This plugin allows you to display or to test the value of a field of a tracker item.
  4. PluginTrackerList : Display a report in a wiki page (from the data in a tracker)
  5. PluginTrackerPrefill
  6. PluginTrackerStat : Display some statistics about a tracker.
  7. PluginTrackerTimeline: Displays tracker items in a dyanmic timeline widget
  8. PluginTrackerCalendar: Displays tracker items in a dynamic calendar widget
  9. PluginPrettyTrackerViews
  10. Plugin Tracker Advanced
  11. PluginList and PluginCustomSearch which work with any data in Tiki, including trackers.
  12. Reports (which also works for trackers)
  13. PluginTrackerQueryTemplate A new simplified way of building complex tracker templates made easy
  14. PluginPivotTable

Profiles

Profiles making use of trackers

Alias

Note regarding notify_user on tracker fields

If your smtp server is not configured correctly; saving a tracker that contains one or more of these fields, will result in a timout, thus freezing the current session until the server's php execution timeout is reached. This will result in an Error 500 unless PHP is setup to allow remote errors.

doc.tiki.org


Bootstrap

AdminGuide

UserGuide

  • User selector
  • Static Text Tracker Field
  • Subscription Tracker Field
  • System Tracker Field
  • Textarea Tracker Field
  • URL Tracker Field
  • Adding items to a tracker
  • How to change tracker field types
  • Linking trackers
  • Multilingual trackers
  • Searching tracker items
  • Viewing Tracker Results
  • Export trackers
  • Terms and Conditions
  • Accounting
  • User Preferences
  • Inter-User Messages
  • Gmap User
  • Bookmarks
  • Watch
  • User Page
  • MyTiki Details
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  • User Wizard
  • Must Reads

  • Keywords

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