This applies to the search and capabilities in Tiki to filter (search filters, permissions, etc) content. It is important if not critical to keep a fresh Unified-Index as Tiki relies on the freshness of the Unified-Index to display and filter content.

Tiki can support multiple search engines internally. Each of those will have different capabilities and limitations. The default engine should provide capabilities good enough for small and medium sites. Larger sites may need additional infrastructure to get the most performance. Please see: Unified Index Comparison

Below is a matrix between the fields and the object types.

Legend:

* Tokenized - as in decomposed in words for full text search

Some fields are indexed and are searchable and other are not searchable (more explanation is required). It will influence results that will be outputted when using the plugins List, CustomSearch and ListExecute (probably).

For exemple, deepcategories (child from a parent category) are indexed but not searchable. When you set one of those plugins you need to specify the searchable_only parameter as follow, searchable_only="0"
Note that searching for not searchable objects in the Tiki "Experiment with plugin LIST tool" will output "no result found"

The plugin should start as follow:

{list(searchable_only="0")}

The indexing for tracker fields will vary depending on the field type. As a general rule, tracker_field_PERMNAME/ID will be used as the field and will be sortable. However, there are a few exceptions:

• Image and File fields are not indexed
• TextArea is not sortable

• The main one (tracker_field_PERMNAME/ID) contains all languages
• tracker_field_PERMNAME/ID_lang contains one language only (tracker_field_12_fr for example)

• tracker_field_PERMNAME/ID contains the average
• tracker_field_PERMNAME/ID_sum contains the vote totals
• tracker_field_PERMNAME/ID_count contains the number of votes

• tracker_field_PERMNAME/ID_text contains the text instead of the IDs of the linked/listed items

• If a language field is set for the tracker item, that language is indexed as the item language, i.e. the language field.

Some used in buildQuery/tiki-searchindex.php (need explanation on whether these are real fields or just helpers):
type: refers to object_type
deep: if this is set, categories will be considered deep-categories
autocomplete: Will search for items with title starting with this

Please see Rebuild Unified Index

MySQL limits for very big numbers of tracker fields

How to detect

If Unified Search is configured with the MySQL Full Text Search engine, you might encounter a failure to reindex with the following symptoms:

• php console index:rebuild stops without displaying the list of indexing statistics:

php console index:rebuild
[14 mai 2020 09:26 EDT] Started rebuilding index...
Unified search engine: MySQL, version 10.1.45-MariaDB
(it takes a very long time and in the end nothing shows up)

If you investigate with producing a log it ends this way:

php console.php index:rebuild --log 
[14 mai 2020 16:10 EDT] Started rebuilding index... logging to file: temp/Search_Indexer_mysql_database_name_console.log
Unified search engine: MySQL, version 10.1.45-MariaDB
(it takes a very long time and in the end nothing shows up)

tail temp/Search_Indexer_mysql_database_name_console.log 
…
2020-05-14T16:21:47-04:00 ERR (3): Indexing failed while processing "2512" (type trackeritem) with the error "Could not perform index modification: Too many columns"
2020-05-14T16:21:47-04:00 ERR (3): WARNING: PDO::query(): SQLSTATE[HY000]: General error: 1117 Too many columns {"code":null,"file":"/path/to/tikiroot/lib/core/TikiDb/Pdo.php","line":104}
2020-05-14T16:21:47-04:00 INFO (6): addDocument trackeritem 2513 {"memoryUsage":"46.5 MiB"}
2020-05-14T16:21:47-04:00 ERR (3): Indexing failed while processing "2513" (type trackeritem) with the error "Could not perform index modification: Too many columns"
2020-05-14T16:21:47-04:00 ERR (3): WARNING: PDO::query(): SQLSTATE[HY000]: General error: 1117 Too many columns {"code":null,"file":"/path/to/tikiroot/lib/core/TikiDb/Pdo.php","line":104}
2020-05-14T16:21:47-04:00 INFO (6): addDocument trackeritem 2514 {"memoryUsage":"46.5 MiB"}

Technical explanation (thanks Victor)

Solutions

The following options in Control panels → Search help for this situation:

• MySQL use short field names
  Due to frm file constraints, number of search fields that one index can hold is usually limited to about 1500. This can be exceeded if you have numerous tracker fields. Enabling this option will try to shorten the field names internally that should allow you to use 300-500 more fields. Switching this option requires full index rebuild.
  Summary: This makes no difference in how you use Tiki.
• Don't index non searchable fields
  Indexing will skip adding all tracker fields that are not marked as "searchable". This will free index space but also make it impossible to use those fields in search index queries.
  Summary: You need to review the Searchable property of you tracker fields. A full index rebuild will be necessary after changes in the tracker fields Searchable properties.

Hint: If the first option is enough for your site, you may ignore the second one.

Indexing log common error troubleshooting

When rebuilding your index use the following command to create a log file.
Note you need to point to the PHP for the PHP version your Tiki uses.

php console.php i:r -p --log

In the log you may see some error, this is an attempt to help and diagnose the possible issues.

Error: Index is being rebuilt at the moment and cannot start another rebuild process.

This error happens when rebuilding dies with fatal error, our PHP shutdown functions are not executed and thus doesn't clear the preference flag that index is being rebuilt. So you try to rebuild and it is blocked because it thinks it's still rebuilding. So make it's not (reboot or kill the process) and then

php console.php preferences:delete unified_manticore_index_rebuilding

By design the unified-index store data in the MySQL database using MyISAM no matter if your Tiki uses innoDB or MyISAM (not all versions of InnoDB offer FULLTEXT).

For some reasons you may found that your database has several index (tables like index_...alphanumeric...).
This happen when they were issues rebuilding the index or when moving and upgrading the database (Tiki upgrade).

You can delete those tables (always consider saving a backup of your data prior any work) and rebuild the unified-index. Tiki will recreate and relink everything properly. You can find information about the unified-index in use at the Search control panel, General settings under Unified search index.

• Email in Unified Index
• Cron Job to Rebuild Search Index
• PluginList
• PluginCustomSearch
• Unified Search

See https://dev.tiki.org/Unified-Index#Developer_Notes.

Unified Search | UnifiedSearch | Enterprise search | Search Index | SearchIndex | UnifiedIndex